Top Best Email Management Software and Tools in 2022

Do you also find yourself scrutinizing your email inbox all the time? Or are you always occupied with the irksome task of segregating the important emails and end up starring more than half of them. Well, if your answer is a huge YES, then you have landed up at the right place. Given below is a permanent solution, which is Email Management Solutions. This horrendous problem of yours can now be solved. Stay tuned! You may solve one or two more problems. 

Now it won’t be wrong to say that emailing bridges the gap of communication between the clients and the company and also between the employees at different hierarchical levels in an organization. The wider preference of the platform is a result of its capability to reach billions of people and it’s free. 

With every boon there is an underlying bane element attached to it. And emails are no exceptions, therefore in order to restrict the number of interruptions one can choose to purchase the Email Management Software. But before purchasing any random Email Management Software we would request you to go through the detailed list of the best Email Management Software and analyze them effectively. Ascertain your requirements and then choose the best for you.

12 Companies

List of Top 10+ Leading Email Management Software and Applications in 2022

Buyer's Guide

With rapid digitalization and proliferation in the youth’s interest towards setting up their own businesses, mere survival in the market has become a hectic task. Hence, omnipotence is the key; your knowledge about various roles in the market along with your multitasking skills will ensure your progress.

However, in order to lift up some of the burden off your shoulders, there are numerous softwares available in the market that will pace up the speed and reduce the amount of the work, one such being the Email Management Software. Let’s dive into the details to know better.

What is Email Management Software?

As the name suggests, Email Management Software are the software that aid you in managing your emails effectively and effortlessly. The core functionality of the software is to categorize, manage, and even respond to tremendous amount of emails that you receive every day. Depending upon the requirements, different software has their own specialties that you can definitely use to give a gliding upward motion to your profits graph. But are you truly aware of the wonders that Email Management Software can do to your business? Given Below are some of the benefits of using a best Email Management Software.

Why you need Email Management Software?

The list of why need Email Management Software is never ending, a few of them being proper information concentration, reduction in the amount of stress and what not. But I can you that the given benefits of Email Management Software will certainly help you realise that software like this is the need of the hour.

  1. Proper Organisation and Less Chaos

There is no second thought about the fact that you receive numerous emails throughout the day, therefore segregating clients' mails from that of suppliers and employees is a must. Also keeping a track of the work and projects gets easier, since you are well-aware of all the information in your mailbox and its whereabouts. 

  1. Boost your Customer Satisfaction

The fastest you reply to a query the more reliable you become. A fast reply induces the sense of somebody being there to listen to the problems and provide solutions for them. But it is practically impossible to be available 24/7 to respond to bulk of emails that you receive. That is why Email Management tools are a requisite in today’s world.

  1. Increased in Productivity Level

There are second thoughts about the fact that Email Management Software saves a lot time and efforts. Hitherto, suppose you have received a mail. You will have to look into 10 other previous mails to get to know the exact context of it and finding those mails is another irksome task. Maintaining a rhythm is a hard task. But with Email Management system you can segregate the mails which in turn will enable you to focus on vital and intricate issues thereby increasing the productivity.

  1. Reduction in Security Threats Exposure

Email inboxes possess information of the utmost importance, from the customer‘s basic information to financial secrets or maybe confidential documents. All this information can be of great benefit to a competitor and therefore malevolent people can attack your system through viruses sent via emails. They can sell your personal/professional information to your competitors who can drastically affect your functioning and credibility in long run. The long earned goodwill of the business can also be at stake. So, installing a Email Management System becomes a necessary requirement. The Email Management Software will protect your systems against all the mails that contain viruses in them.

  1. Minimises the Litigation Cost

Mere managing the inbound and outbound mails is not sufficient. Ensuring proper backup and storage system is also the job of your Email Management system. Suppose your receive an arraign asking for the email exchanged an year ago, then if you have the best Email Management Software then your workload reduces to half and if not then get ready for tiresome hours of scrounging. A proper Email Management Software is capable of doing wonders in your life. 

Now we know the best possible benefits of installing the best Email Management Software. While a few of them were mentioned above, there are other benefits too such as Employee’s satisfaction, Manpower reduction, less stress and many more. Since, we are well acquainted with the benefits of Email Management Software; the next question that arises is How to Choose the best Email Management Software for your business? What factors should one keep in while purchasing the software? How requirements differ from business to business even if the businesses operate under the same product/service domain? Well we have answers to all these questions and we are willing to share it with you below.

Given below are some points that one should keep in mind when purchasing email management software.

  1. Consider Support Team’s Suggestions

At the end it is the support team that has to work on the software and therefore their opinion always matters. They will be able to point out important factors that one should consider when purchasing email management software more effectively. After all, the software is going to aid their functionality and their course of actions. A bad decision can lead to ghastly repercussions and even collective banishment of the Software by the employees. By considering their needs, you can choose appropriate Email Management software that is customer oriented. Focusing on the customers, hear out the pain points of whining customers and resolve them, and ensuring proper communication with them can generate higher ROI and profit margins. The Software will not only segregate the mails but will also enable the team to work effectively thereby improving their efficiency.

  1. Focus on the benefits

The entire purpose of using Email Management software is that it should benefit the overall business and should make the work piece of cake. There is undoubtedly a reason why working professionals choose mailing as a medium to communicate. Understand that reason and don’t let the new software hamper or subside your current key benefits and USP of your business. Some of the benefits are:

  • Collaboration: The support team can share the same information with multiple customers through a single collaborated mail and can save the task of responding to their queries individually.
  • Accessible: A survey says that more than 3 billion people are email users and therefore it is evident that the reach of this platform is enormous.
  • Cost effective: Well mailing costs nothing, yes not even a single penny hence the wider accessibility and preference.
  1. Know when to stop Emailing

Communicating on mails can be quite useful but it can be irksome when the business expands and you receive 100 mails per hour and more than half of them need immediate attention. Therefore, operating through a single email address can be troublesome in long run. Therefore you should know when to diverge your emailing and then using optimal Email Management Software to lighten up the burden. This will not only help you in operating effectively but will also improve coherence in your activities and ensures proper management.

  1. Understand the pain Points of your business

Nobody should know your business better than you. Therefore it’s your responsibility to scrounge for weaker points and analyze the defects in your system. Ask your team to fill out general questionnaires asking the below mentioned questions and determine your pain points in the business. You can further ask for customer reviews, some of them genuinely shares honest and true reviews. You can include following questions with anonymous responses and work out things like PRO:

  • What do customers complain about the most?
  • Do you seek more guidance or look out for more autonomy?
  • Are you satiated with the current level of authority you possess while resolving a query?
  • Are you monitoring your progress and work?
  1. Check Solutions that suits your Requisites

Checking up the shortlisted software to ascertain adequate fulfillment of your needs is mandatory. Even Netflix offers a 3-days trial service so why not your Email Management Software providing Company. You should have the authority to try the tool out and then choose the best Email Management Software.

Given above are some of the factors that you should definitely keep in mind when purchasing email management software. But another important question that arises is that How you can choose email management software for Your Business?

  • Apart from the above mentioned factors one should also consider the budget, your need for the software and key features they would like to focus upon etc.
  • A proper research is a must before diving into the market for buying Email Management Software.
  • Understand the needs of your business by analyzing the teams and their performance.

Now, have you ever explored the wonders that Emails can do your business? Fortunately, I have done the work for you. Emails can be used to market your business and promote your business. Yes, Email Marketing is what I am talking about. Apart from acting a medium to communicate intra-business, inter-businesses and between business-customers, emails can be used as a means to spread the word about your business. There are numerous ways in which email marketing is beneficial for your business. And by installing best Email Marketing Software you can magnify the effect and reap the benefits easily. Let’s discuss some of the benefits of Email Management Software in Marketing below:

  • Wider Range: By marketing your Business through Emails you can reach out to millions of people without any hindrances. By installing Email Management Software you can improve the segregation of the mails and also monitor the results.
  • Improved Engagement: Since people are either on Netflix to chill or in their mailboxes to work these days, you can improve the engagement by sharing catchy offers, Newsletters, digital Handbooks and short blogs with them. People tend to reply promptly on their
  • Convenient Result Monitoring: With effective Email Marketing Software monitoring the results can be a piece of cake. You can very easily look out for the loopholes in your system and plan your strategies according to your needs. It will also enable you to analyze your weak and stronger points.

Now every possible question about Email Marketing Software is provided to you in the above article.