7 Best Appointment Scheduling Software - 2023 Guide

7 Best Appointment Scheduling Software – 2023 Guide

Sending too many emails to set up meetings? Well, if you’re working in a professional cooperate setting, you need an upgrade! Yes, the indication is toward online appointment scheduling.  You may feel it’s unnecessary as you or your staff can perform the task manually, but you may be wrong. Once you experience the efficiency of the best appointment scheduling software, giving time to your core business discrepancies will become easily possible.

Even if you own a small business with a limited number of employees, you can use these tools to enhance your daily operations. For example, whether you are a startup owner or run a gym, appointment scheduling software will certainly improve your booking management and save you precious time.

Now, you must be thinking about how to find the best appointment-scheduling software for your business. All you have to do is look for the tool’s key features. If it offers integration with your tech stack, short-notice cancellations and rescheduling requests, and ease in transitions, it’s a decent one. However, do not forget to check the details necessary for your operations particularly.

After these simple checks, you’re good to go! This said, let us now get straight into the top appointment scheduling software list so that you can choose the perfect one.

Explore The Best Appointment Scheduling Software

The tools in this list are selected after thoroughly reviewing multiple software. They automatically set up your meetings through your medium of choice and enhance customer experience by saving you time and effort. So, as per your requirements, choose the best appointment scheduling software for your process.

1- Setmore

It is a free online appointment scheduling software. Setmore can handle your appointments through a simple calendar system, allowing you to focus on core business activities.


Take control of your working hours while attracting more clients and enhancing your brand’s reputation. With Setmore, your consumers can self-book the services they want by viewing your availability online.

You can create your customizable Booking Page to make it simple to connect with more consumers. Display your services, online availability, and pricing, and accept appointments simultaneously, all in one place! In addition, the automated booking reminders by Setmore keep your clients informed.

Key Features of Setmore-

  • Users can customize their appointment page.
  • Automatically sends email and text reminders
  • Allows sharing of appointment pages on social media
  • Syncs calendars for easy access

Setmore Price-

  • Free version- For up to 4 users
  • Premium- $9 per month for 2 users
  • Pro: $5 per month for 3+ users

Visit – Setmore

Also Read: Top 10 Outsourcing Companies in the USA

2- Acquity Scheduling 

This software will enable seamless appointment booking with clients and prospects. Acquity Scheduling is an online assistant along with a platform where clients and customers can view your real-time availability and book appointments with you.

Acuity Scheduling

It is considered among the best appointment-scheduling software because it enables users to send customized confirmations, portraying their brand better. In addition, it automatically sends follow-up messages or reminders through text messages or email.

Key Features of Acquity Scheduling

  • Works like a 24/7 assistant
  • Offers other facilities like group packages and various plans
  • Maintains and organizes client information
  • Allows calendar and customer page customization

Acquity Scheduling Price-

It has three plans, namely Emerging, Growing, and Powerhouse. Their monthly rates are-

  • Emerging- $15
  • Growing- $25
  • Powerhouse- $50

Visit – Acquity Scheduling 

3- Hubspot

You may set your availability, sync your Office 365 or Google Calendar, and enable potential clients to plan appointments with you with the aid of this Hubspot application. Moreover, you can insert fields in the form of your appointment page to collect information like name, email address, phone number, and more.


You can send the meeting/appointment page as a link through an email or embed it on your site or landing page. You get a confirmation email with the information after someone schedules a meeting. Additionally, thanks to its direct CRM integration, you can track your connections and meetings.

The platform automatically registers new people when they book a meeting, making it one of the best online appointment-scheduling platforms.

Key Features of Hubspot-

  • Allows your clients to book appointments directly with you.
  • Offers calendar embedding features, helping your clients to track your availability.
  • Easy integration with Office 365, Gmail, Outlook, etc.

Hubspot Price-

Hubspot has three plans: Starter, Professional, and Enterprise. Their monthly prices are-

  • Starter- $45
  • Professional- $800
  • Enterprise- $3,200

Visit – Hubspot

4- Calendly

Calendly is another popular appointment-scheduling software that you can try to streamline your daily meetings. You can connect one calendar to the platform’s free edition, schedule an unlimited number of meetings, design your own Calendly link, and automatically email invitees who make reservations through you with reminders.


Numerous meeting formats, including one-on-one, round-robin, collective, and group meetings, are available in Calendly’s commercial version. It has team pages, reporting, and stats, as well as administrative functions to manage bookings, making it excellent for teams.

Key Features of Calendly-

  • Easy meeting scheduling
  • Integrated payment system
  • Automatically updates your availability status
  • Can send reminders for upcoming meetings automatically

Calendly Price-

It has three main plans: Basic, Premium, and Pro. An enterprise plan is also available; however, it requires direct communication with the platform.

  • Basic- Free
  • Premium- $8/month
  • Pro- $12/month

Visit – Calendly

Also Read: Best Open Source Contact Management Software

5- Square Appointments

This is another free appointment scheduling software where you don’t need to pay for the first month of using the platform. It is a comprehensive tool offering all the services of an admin for the business. Of course, it is all-inclusive of features such as booking meetings, payment, etc.

Square Appointments

Along with necessary features, it also offers managing teams, such as individual employee accounts, a complete set of permission, and more. It also provides hardware tools that are well-equipped to accept almost all types of payments and ensure proper cash management.

Key features of Square Appointments-

  • Proper management of data and marketing to maintain client-customer relations
  • Team management
  • Cash management
  • Secure contactless payments

Square Appointments Price-

It ranges from $50-$90 per month, depending on the number of employee strengths.

Visit – Square Appointments

6- SimplyBook.me

It runs as an online appointment scheduling system specially developed for service-based companies. You can either develop a unique appointment page within the service or integrate SimplyBook with your current website. Additionally, thanks to their social media integrations, you can accept bookings even through Instagram and Facebook.


Key Features of SimplyBook.me-

  • Allows meeting scheduling through multiple channels
  • Can customize your website according to your business demands
  • Offers a feature that enables you to get customer details
  • Better marketing with package options, client membership, coupons, etc.
  • Allows you to send customized emails

SimplyBook.me Price-

This is a free appointment scheduling service with three main plans. The monthly charges for each plan are-

  • Basic- $9.9
  • Standard- $29.9
  • Premium- $59.9

Visit – SimplyBook

Also Read: Best School Apps for Parents Teacher and Student Engagement

7- Doodle

A fast-expanding user base of more than three million unique monthly visitors uses our appointment booking software. Doodle users may quickly create a “poll”—a tabular representation of prospective meeting hours—and invite others, allowing them to vote openly and democratically on the best times and activities.

It’s a free appointment scheduling software, and its service has no downloads or registration requirements. Branded Doodle is the company’s online scheduling enterprise solution, and Premium Doodle is its personalized service for people.

Key Features of Doodle-

  • Easy integration with other calendars
  • The straightforward meeting scheduling process
  • Automatically updates schedule changes
  • Provides additional DDoS protection.

Doodle Price-

With a 14-day free trial, Doodle offers other plans to its users. The monthly charges of its plans are-

  • Pro- $6.95
  • Team- $8.95
  • Enterprise- Contact their customer support for pricing.

Visit – Doodle

The Bottom Line

After you start working with the best appointment-scheduling software for your business, you may notice increased client satisfaction and reduced waiting time. All of the options mentioned above are worth trying. But if we assess them individually, on the parameters of free plans and customization, you may have your own winner because of your particular requirements. Therefore, go ahead and try these appointment scheduling platforms to understand which one works the best for you.

By Khatija Bano

A writer by heart and profession, Khatija has been writing with years of experience in content & copies. She keeps her focus on delivering value to the readers with verified information. When not nerding out over writing or reading, you can find her binge-watching thrillers.

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